The core of Passkey’s GroupMAX technology is an online booking system that allows guests to enjoy the convenience of Web reservations and meeting planners to monitor and optimize their event housing. GroupMAX delivers a Perfect Event Every Time. Please speak with your Event Manager to set-up GroupMAX for your upcoming event!
From family weddings and corporate events to association meetings and major conferences, GroupMAX is designed to provide an exceptional guest experience for any event. With smart tools such as event templates, libraries and bundles, users can create perfect booking experiences with amazing ease and speed.
With GroupMAX, it’s simple to create a personalized booking website for every event, where guests can make, manage and modify their hotel reservations anytime. Choose from a wide range of themes and templates, which can be easily customized with your images, branding, messaging and colors.
Built-in social networking allows users to create a social network for any event in just one click so guests can easily connect before, during and after the event. Alternatively, users can connect to existing social networks on Twitter, Facebook or LinkedIn. Social networking is a great way to boost the value of an event while helping drive attendance.
Group Campaigns is a built-in email marketing toolset and is an effective way for hotels or meeting managers to communicate with group guests with great ease and professionalism. From offering pre-arrival welcome deals and promoting upgrades, to sending post-stay campaigns, the content, timing and recipients of Group Campaigns are entirely customizable.
GroupMAX automates the room list process with the industry’s only PCIsecure room list tool, saving time and reducing the risks and costs of manually handling room lists. Planners can import their room lists in just about any format to a secure Web location. Hotels can then map and process the reservations in just a few clicks. Best of all, meeting planners can manage their room list changes with unprecedented ease.
With event dashboards, meeting planners can access real-time information to ensure event success and enjoy peace of mind. Once an event is created, planners receive a link via email to instantly access the dashboard, which provides live data on block pick-up, pace, room lists and other critical event information.
With SmartAlerts, planners or hotel staff can automatically receive email alerts at critical event milestones, such as weekly pick-up reports or when a block reaches a desired threshold such as when it’s 80% sold. The alerts ensure that the right people receive the right information at the right time, helping them make accurate inventory, pricing and allocation decisions.
RegLink is a proprietary tool that allows planners to link their preferred registration system to GroupMAX’s hotel booking website, delivering a seamless registration and hotel booking process. This accelerates booking pace, plus increases reservations within the contracted group block, helping maximize bookings for the event and mitigating the planner’s attrition risk.
The built-in attendee enrollment tool allows you to easily capture guest information such as meal preferences, arrival/departure, RSVP and more as part of the hotel booking process.